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Payment System
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Product overview:
Introduction
POS Payment Management System is developed on BTEPS platform and is sharing the same database with other BTEPS application module such as Door Access Management System (DAS), Alarm Monitoring System (MS), Guard Tour System (GT), Visitor Management System (VS), Time Check Management System (TC), Human Tracking System (HTS), Meeting Attendance System (MAS). It communicate with CC Command Center via MSMQ message queue. CS-POS communication server is designed for POS system in order to realize the data upload and download between CC Command Center and POS Server/Terminal.
The department user information can either created from DAS Door Access Management System or independently from POS Payment Management System. The feature include time attendance before dinning, 32 dinning interval and cross day interval dinning, limiting on the number of consumption and amount for monthly, daily and interval, Dinning Management, Supplier management and name display, product item name and price display.
In comparison to the traditional payment system, our POS Payment Management System beside satisfying the normal payment by cash, also support restriction control function on the number of payment especially useful on subsidize dinning application. The system does not restrict on the type of card or manufacturer used, in order to satisfy customer “one card solution” requirement. The system is able to display the payment record and POS terminal communication status in real time. Support off line operation since all the card information, balance and dinning access right store locally in POS Server therefore even the back end computer does not turn on or computer network communication failure will not affect the payment operation. Each CS-POS communication server can connect up to 32 POS Server and each POS Server can connect up to 32 POS Terminal, hence the whole system design capacity is able to cater for different application requirement.
POS Payment Management System include the following functional module: Open/close account, Account top-up, Issue subsidy, Access group setup, Dinning interval, Product item catagorize, Dinning Hall setup, Device management, Cash close account, Supplier setup and Processing reports etc.
Support Multiple Payment System
POS Payment Management System able to create multiple payment system, each payment system is independent and has it own administrator. Every user able to open account in different payment system. Each payment system is connected to one CS-POS communication server and multiple POS server. The balance of an account holder can be transfer between different payment system so that cash top up amount on one system is able to consume on another system.
Account Holder, Card and Deposit
All the payment system department and user information is provided by DAS Door Access Management System. By user open account operation, the user information will be synchronize to POS system. If user name and department has modified, information for those user who already open account in POS system will be updated automatically.
POS system support open account, card replacement, add card, delete card, close account and delete account operation, it provide a convenient information management for not open, open and close account user. Each user account include the following information: User ID, Account ID, Name, Department, Card ID, Top up balance, Subsidy, Total balance, Payment Group.
If user has not been assigned card in DAS system, he/she is not able to open account in POS system. Those resign staff in DAS system will not affect the normal payment operation in POS system. After performing staff resignation operation in DAS system, it is still not able to delete from resignation user list if the account still exist in POS system. During close account, it is able to setup the payment group and define whether deposit and subsidy can also be refund during refund operation. To prevent operation by mistake, user account need to close first before allow to delete. User who close account is allow to reopen.
If user card is being replace in DAS system, the new card need to be reissued in POS system to the corresponding user account and deleting old card. If user card is deleting from DAS system, POS system will prompt the operator whether to perform the same card delete operation.
POS system support main and subsidiary card feature, i.e. one account allow more than one card with different payment group and only one card can be set as main card. In the POS system, since main and subsidiary card are sharing the same account, the will also share the common balance and subsidiary.
Top up, Refund and Pay Manually
By using a desktop reader, card correspond to an account holder can be quickly locate the enter the top up amount. When top up is completed, the system will automatically synchronize the top up balance to the POS Server and Terminal and manual download is not required. Batch top up can also be realized by importing from Excel file.
Different from traditional payment system, our system is separating the top up balance and subsidiary display for convenient management. During payment, the system will deduct from subsidiary first before deduct the remaining from top up balance if not enough. During refund, the refund of top up balance and subsidiary will be separately calculate and manage.
POS system support manual entry of payment amount from software for a particular user account and batch entry is allow by importing from Excel file.
Issue Subsidiary and Refund
POS system support batch issuing of subsidiary either by department or payment group. During issue subsidiary operation, a subsidiary list will be generated and need to be acknowledged before issued. The system will automatically synchronize the subsidiary to the POS Server and Terminal, manual downloading is not required. Each payment group is able to setup the subsidiary ceiling, if the issued subsidiary plus the subsidiary balance exceed this ceiling, a warning will be given by the system and the operation is prohibited.
POS system supports subsidiary refund feature. Able to setup through the payment group to define who subsidiary can or cannot be refund.
Able to import from an Excel file to create a subsidiary list. The system will automatically verify the imported data and if the user account not exist or has been close in the POS system, the respective record will be reflected in red.
To prevent improper issuing of subsidiary, the system can setup this operation require acknowledgment. If required, login using user name and password is necessary before issuing of subsidiary.
Payment Access Right and Method
POS system able to control user payment interval, the number of payment per interval, payment amount, internal discount, dinning assignment and attendance before dinning. Able to limit user daily, monthly number of payment and amount.
POS terminal will give alarm indication and send to the back end software when the following operation occur: Invalid payment interval, Number of payment within interval exceed, Payment amount within interval exceed, No attendance before dinning, Number of payment daily limit exceed, Payment amount daily limit exceed, Number of payment monthly limit exceed, Payment amount monthly limit exceed.
Each payment system can support up to 32 payment group to provide payment control on different department and user. POS system support the following payment method: Cash Payment, Fix Amount Payment, Register Payment and Product Item Payment. Different payment method will generate different payment event.
Cash, Daily and Monthly Close Account
POS system can base on a particular day or interval to calculate the cash collection and generate cash close account transaction. Cash close account transaction include close account start date/time, end date/time, cash collected during this period, cash refund and the relevant operator (cashier).
POS system can base on a particular day or interval to process the cash top up amount, top up balance, cash payment etc. and generate daily close account transaction. Daily close account transaction include daily close account start date/time, end date/time and during this period the consolidate top up amount, payment amount, top up balance, previous close account consolidated top up balance, as well as the total number of user account open, close and lost card within this period.
POS system can base on a particular month or interval to process the cash top up amount, top up balance, cash payment etc. and generate monthly close account transaction. Monthly close account transaction include monthly close account start date/time, end date/time and during this month the consolidate top up amount, payment amount, top up balance, previous month close account consolidated top up balance. During the monthly close account process, each user monthly account summary will also be generated.
Processing Report, Query, Printing and Export
POS system support combinational query based on date, department, payment terminal, supplier and payment method. Able to process every day every department payment amount and number on individual dinning hall.
Able to base on date, department, payment terminal and supplier to perform combinational query on unprocess payment transaction and separately query top up record, subsidiary record, open account record, card operation record, cash payment record, fix payment record, register payment record, payment by item record and invalid payment record.
Able to base on date, department, payment terminal, supplier and payment method to perform combinational query and process each user or department payment amount and number within a particular interval.
Able to separately base on department and payment terminal to process the payment amount and number of a particular day payment period and the consolidated payment amount and number of each payment interval.
Able to process individual user top up, subsidiary issued, payment amount, payment register, top up balance, subsidiary balance and refund status of a particular period.
POS Network Payment Terminal Series
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